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Disembarking The Organization Struggle Bus

Struggle Bus – Of or Pertaining to a Difficult Situation

Rear of yellow school bus with the words Struggle Bus above the emergency door.The major theme for my goals this year is one word—simple! This year is the first year I’ve created a mood board in addition to my goals to help me remain focused.

One would think that operating from a standpoint of ‘simple’ would be easy, but for me it’s a constant battle. So when I veer off course, glancing at my mood board redirects me to the correct path.

Although tools like Google Apps for Work (a suite of Google products), Google Keep, Canva (graphic design platform), and a content calendar work together seamlessly to keep me pretty well-organized, among other things I struggle with online networking through social media. Since I require intense focus when working, minor things like a bathroom break can become a major inconvenience.

Though it’s not an answer to a bathroom break, enter GQueues, a simple project management tool to input and track projects and associated tasks. For months now I’ve been looking for an easy to use, intuitive application with the number one requirement of integrating with Google products.

Yellow post-it note

In a nutshell for each project I’m working on I create a queue. Within each queue are sub-projects. The sub-projects contain tasks and sub-tasks where I can set up due dates, reminders, notes, add files (from Google Drive or upload from my computer) and/or assign to others.

To give you an idea of how this works I created a queue for my blog. Inside of this queue is a project for the Women on the Move series. Since I’ve pre-scheduled each featured guest months in advance, I added tasks with reminders so that I can follow-up with them two weeks before their article is due.

Being able to see all of my projects in one place, organized to suit my workflow, clears my brain so that I can focus on what needs to be done. A nice feature called Smart Queues which are four automated lists generated from created tasks, lets me see to-dos due today, due in a week, overdue or all tasks.

Other features I like include:

  • Customizable queues
  • Color coded projects
  • Multiple viewing options i.e. sorting ascending/descending by date, name, tag, date created; show or hide sub-tasks, notes, assignments, tags, attachments
  • When I make a change to a scheduled task on my Google calendar it automatically updates the task within the project.
  • With the installation of GQueues Chrome extensions I can schedule tasks from web pages and/or email.
  • Mobile apps sync to my laptop, tablet and phone
  • Multiple options for receiving reminders
  • Oh, and it’s EASY

Though I know the struggle bus will occasionally swing by my way when unexpected life changes happen, at least for today I’ve got it under control. 🙂

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